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Final Project Milestone Two: Project Charter and Stakeholder Management Plan You correctly used the template, covered all the areas required, used descriptions that were accurate, and kept it brief enough to be useful. To improve on this and other milestones in the future you must incorporate concepts from the PMBOK Guide. It is not enough to imply or assume the concept or principle applies — you must explain why and support your reasoning using terminology and principles drawn from PMBOK Guide. Also, as a reminder, for quotes and paraphrases of material — you must use citations and quotes to credit sources that provided information and content. See the rubric for score details and additional feedback. Final Project Milestone Three: Project Scope Management PlanThe Scope Statement needs more detail and depth. You are missing citations and references that support your planning. In review: The scope statement should be brief, clear, and accurate in placing the boundaries of what is and what is not part of the project. The inclusion of the high-level Work Breakdown Structure (WBS) helps define what the project is intended to accomplish. To avoid unintended consequences of scope creep – you must have a process and procedure in place to receive, review, and approve/disapprove valid changes to the scope. Final Project Milestone Four: Project Schedule Management PlanThis was too brief to fully introduce and explain clearly the schedule management approach. You must expand your list of activities. The project consists of level one (major) tasks. Each of the level one tasks has subordinate tasks and activities which must be completed to support the level one task. For example, WBS 1.2, Implementation — should have multiple subordinate tasks that are completed in order to achieve full implementation. List those. Then, your activity list, network diagram, and critical path should all be in alignment / agreement. See the rubric for score details along with additional comments.Final Project Milestone Five: Project Cost Management Plan and Project Procurement Planthe structure is looking good and you are following the template well. You are on the edge of being too brief and in some areas missing the necessary details explaining your plan and intent. There are many opportunities for you to introduce the PMBOK processes and procedures as well as describe your planning. Include references and citations using the APA format. See the rubric for score details along with additional specific feedback. Final Project Milestone Six: Project Human Resource Management Plan and Project Communications Management PlanThis is missing too much. It needs additional work with references and citations before inclusion into your final project. It is a too brief in the descriptive sections and needs more narrative and references to processes described in the PMBOK Guide. As you develop your plan, keep in mind that part of your objective is to explain to stakeholders what actions you will take to achieve a successful project based on PMBOK Guide concepts and processes. See the rubric for score details along with additional comments.Look at this example of RACI found at the following website:https://www.projectmanagementdocs.com/template/project-planning/human-resource-plan/#axzz5wVCWGT9JSurname 1
Dwon Tagger
SNHU
January 12, 2020
Surname 2
Project scenario
I will work with the second scenario prompt involving the Procurement of a New Software
Vendor. The scenario comes with a complete technical redesign and the beginning of a critical
overarching CIMS project. My responsibilities as the project manager include creating new
requests for proposals, vetting the best vendors, budgeting d negotiations, and finalizing the
onboarding process. The standing budget for the operations, vetting, and installation are $9.7
million.
Reasons why the past projects failed
Sponsor commitment is one of the issues that led to the failure of past projects. This
project is likely to succeed because the project sponsor, Chief Gravill, is a dedicated individual.
His commitment has been witnessed in the steady involvement in the project and occasional
inquiries on relevant topics. A problematic sponsor commitment means that the project might
suffer from unstable financing. The absence of senior management support contributed to the
failure of the projects because the team leaders did not have the right authority. A major project
has an impact on all operations in the organizations which demand the cooperation of all leaders.
As much as the team leaders were skilled in their duties, senior leaders had a constant duty of
ensuring that all the resources for the projects are provided. The other cause of project failure
was the unpredictable risks involving fixed finances. Since a project takes a long time, there are
some unforeseen changes in the market that affected the given budgets leading to the failure.
There were also issues with the project management methodology applied were some of the
projects did not have clear documentation of necessary milestones. For instance, one of the
projects had a shallow plan with no specific scheduling. Lack of resources also contributed to
Surname 3
project failure as influenced by a less committed sponsor and senior management. As much as a
budget covers all the required elements, there are resources like time, facilities, and leadership
skills that rely on the company leaders.
Which process group is easier for management to influence?
The easiest group to influence is the execution team. This is because the basic framework
has already been outlined; hence takes little engagement as long as every team member is
hardworking and dedicated to their responsibilities (Hoegl and Hans 440). This stage comes after
the initiation process and project planning, which provides a clear path to be followed by the
execution team. It is easier for the project manager and other team leaders because they have a
reference point. This stage operates on the principle of understanding the project objectives and
goals. However, the execution stage is also the most demanding in the project because it
consumes a lot of resources. The resources are also utilized according to the principle of
budgeting, where each is limited by constraints.
Surname 4
Work Cited
Hoegl, Martin, Hans Georg Gemuenden”Teamwork Quality and the Success of
Innovative Projects: a Theoretical Concept and Empirical Evidence”.
Organization Science. 12 (4): 435–449. 2001.doi:10.1287/orsc.12.4.435.10635
QSO 345 HR and Communications Management Plan Template
Human Resource Plan
Introduction
The human resource plan covers a list of stakeholders in the project and their specific roles. The
people mentioned in the plan are mandated with different responsibilities and the plans helps
clarify the roles for efficiency.
Project Team, Roles, and Responsibilities
Resource Name and Type
Project Manager
Tami Langford-product
manager
Number of Resources
Example:
1
1
Manoj Saraff-technology
1
manager
Scott Wall and Ashok Patel1
lead developers
Chief Gravill- project sponsor 1
Responsibilities
Example:
Managing the project and
controlling all aspects of the
project
In charge of analyzing the
product’s features and
compatibility with the
requirements.
Mandated with facilitating a
suitable installation process
Ensuring that the t6asks give
the required outcomes
Project facilitator
Table 1, Project Team
Responsible, Accountable, Consulted, and Informed Matrix (RACI)
The RACI table identifies major responsibilities to be handled under each task in a project.
WBS
Coding
1.1.1
1.1.2
1.1.3
1.1.4
1.1.5
Activity Name
Project Manager
Accountable
Project Manager
product manager
technology manager
lead developers
project sponsor
Responsible
Accountable
Consulted
Informed
Table 2, RACI Matrix
R: Responsible for completing the work
A: Accountable for ensuring task completion/sign off
C: Consulted before any decisions are made
I: Informed of when an action/decision has been made
Staffing Management Plan
The staffing plan will include the exact positioning of stakeholders and employees for every task
in the project. The staffs are selected according to their skills and expertise but they will still
undergo a short training because of the new introductions. The staffs will still be paid the same
wages with rewards for the most creative and productive during the annual meeting later on.

Acquisition Plan
High expertise in IT and software development is necessary for the project.

Resource Calendar
Using a table or graph with a specific time period (e.g., a week or a month), show which
resources will be used during each time period and estimate how many hours they will
need.
Activity Name
Activity Duration (Days Resources
and hours )
Creating new requests 8 hours per day
Funds, facilities,
for proposal (RFPs)
recording documents,
time
Incorporate the new
8 hours per day
Recording documents,
requirements
time
Involve the regional
8 hours per day
Facilities,
offices
communication, time
Cost analysis
7 hours per day
Skills, estimation
software, time
Vetting the best
3 -5 hours per vendor
Skills, research, time
vendors
Negotiating the new
7hours per day
Sources of
contract within budget
communication,
records, time



Training Needs
The team will be trained in how to apply the new software
Performance Reviews
Team performance will be measured by the number of goals and objectives fulfilled. The
feedback will be given through an official communication during meetings.
Recognition and Rewards
Outstanding performance, creativity, and innovation will be rewarded in several ways.
Communication Plan
Communication Matrix
Briefly describe what the matrix covers and how it should be used. Fully and completely fill out the matrix template for each
communication type.
Communication
Type
Example:
Kickoff Meeting
Proceedings
meeting
Finalizing
meeting
Objective of
Communication
Example:
Introduce the
team to the
project and
explain the
charter
Update the team
on how the tasks
are going and
remind them of
the regulations
A vote of thanks
to the team and
announcing the
performance
Medium
Frequency
Audience
Owner
Deliverable
Format
Example:
Face to face
Example:
Once
Example:
Project
Manager
Example:
Presentation
deck and
meeting
notes
Example:
Presentation deck
provided in soft
copy for all
participants
Email
Frequent
Face-to-face
Once
Example:
Project
Sponsor,
Project
Team,
Stakeholders
Project
Sponsor,
Project
Team,
Stakeholders
Project
Sponsor,
Project
Team,
Stakeholders
Project
Formal and
Manager,
informal
technology Emails
manager
Formal and
informal
Project
Manager
Presentation deck
and meeting notes
QSO 345 Project Charter and Stakeholder Management Plan Template
Project Charter for Vender-search project
The project charter is a document containing the goals and objectives of the project. It also
contains the identity and responsibility of the stakeholders including the project manager.
Project Description
The project aims to get the best software vendors through a series of consultations, vetting,
selecting and negotiation. The project was proposed after increasing shortcomings in the current
software which slow down the company’s productivity. tasks will be accomplished by following
a strict schedule, rules and regulations and a budget.
Project Purpose
The purpose of this projects increasing the company’s productivity by installing the most
efficient software in the market. the company plans to take advantage of the available technology
for maximum profitability. Stay updated in technology is also a competitive advantage strategy.
Business Case
The project will increase the performance of the business hence increasing its productivity. There
is no alternative that can out rule software replacement in the business world. This decision is
costly but producing both in the short run and long-run.
Business Requirements
The business will fulfill a high-level requirement that requires it to be up to date with
technology, tis means that the production process is efficient, fast, an the production of quality
services.
Assumptions
There is an assumption that the cost of the services and product will remain constant during the
project course. There is also an assumption that software update is what the company needs for
maximum productivity.
Constraints
The major constrain in this projects is the finances. Operating on a fixed budget is hard because
we have to limit the scope of the project. Technology has many additional features that would
make it more effective.
Dependencies
The most critical elements in this project includes the legal counsel from Karen Hobbs, technical
designers who analyze what is expected from the vendors, and the individual heads of each task
because they guide the team.
Risks
The project has several risks including the lack of assurance of whether the new software will
earn the company long-run benefits. New technology keeps resurfacing which might incapacitate
the company since the software will be considered outdated.
Project Deliverables
Project Milestones
Identify the project milestones in the table.
Milestone Dates
20th Jan 2020
27th Jan 2010
6th Feb 2020
13t Feb 2020
1at April 2020
15th April 2020
29th April 2020
Milestone Name
Creating new requests
for proposal (RFPs)
Incorporate the new
requirements
Involve the regional
offices
Cost analysis
Vetting the best
vendors
Milestone Description
Starting the proposal by analyzing the requests
Analyzing the new demands
Collecting opinions from regional offices
Estimating the amounts needed
Interviewing the sellers and selecting the
suitable
Negotiating the new
Balancing the budget by trying to get a product
contract within budget
within the budget
Onboarding the new
Finalizing the terms, signing the contact, and
installation.
vendor for the project
and installation
Table 1, Project Milestones
Project Manager
The project managers in charge of ensuring that the project goes as expected. It includes coming
up with the right schedule for each task and uniting the team into achieving the best. The project
manager has an authority over the project but still works as a team with other respective
managers involved in the process. From the ten principles of project management knowledge, the
project manager is in charge of flagging off the project, funds allocation, communication,
planning, and monitoring the proceedings.
Project Roles and Responsibilities
Define the other key roles and responsibilities within the project team.For example, if the project
team has functional team leads, document them here.The table below provides a quick way to
identify specific people attached todifferent roles:
Name
Role
Project Manager
Manage the
project
Tami
Langford-
Product research
Responsibilities
In charge of controlling all elements of th project
Analyzing the product and selecting the best
product
manager
Manoj Sarafftechnology
manager
In charge of
technology
Investigating the software and installation process
Scott Wall and
Ashok Patel- lead
developers
Project analysis
Ensuring that tie project tasks are done as per
expectations
Chief Gravillproject sponsor
Financier
Availing the necessary funds needed for the project
Table 2, Project Roles and Responsibilities
Project Budget
The budget is maintained at $9.6 million where $100,000 is for the operational costs, $8.6 million for
the vendor contract and $1 million for website updates. These estimations include a variety of costs
predicted for the project.
Stakeholder Management Plan
Stakeholder Analysis Results
.
Stakeholder Name
or Type
Expectations
Influence
Jerry
Mary
Attends every meeting
and is active in
negotiations
Success in all tasks
Compatible software
success
Wants the project done as
soon as possible
The success of the project
A fair presentation
Available but not
passionate about the
project
Wants Niche to be used
Tami
Manoj
Interested in the project
Interested in the project
high
Medium
Chief
Kay
Jared
Samantha (Sam)
Karen
Gary
high
Interest
Rank
1-5*
5
Power
Rank
1-5*
3
high
medium
5
3
5
4
None
1
1
high
high
low
5
3
2
3
5
2
Medium
4
2
5
4
5
3
*1 lowest and 5 highest
Table 1, Stakeholder Analysis Results
Stakeholder Register
Stakeholder
Name or
Type
Role on
the
Project
Jerry
Vendor
Managem
ent
The boss
Regulator
Durham
Office
Chief
Kay
Jared
Samantha
(Sam)
York
office
Identificatio
n
Information
or Title
Manager
Engagemen
t Level
Communication
Requirements
high
Emails
Project
Impact
Rank 110*
10
boss
member
Member
high
low
low
Emails, face to face
Face to face
Phone
10
4
2
member
high
All types
10
Karen
Gary
Mary
Tami
Manoj
Legal
Council
Hamilton
office
Member
Medium
Phone and email
8
Member
Medium
IM
7
Niagara
Office
second
boss to
the chief
Member
high
Face to face
4
Boss
High
Emails IMs or phone calls.
9
Manager
high
Face to face
9
Tech
manager
*1 lowest and 10 highest
Table 2, Stakeholder Registry
Sponsor and Project Approvers Acceptance
Provide the names of the business sponsors who must approve and sign the project charter.Once
the project charter is signed, the project is authorized to start.
Approver
Role or Title
Acceptance Date
Chief Gravill
Sponsor
16th Jan 2020
Table 3, Approval of Sponsors
QSO 345 Cost and Procurement Management Plan Template
Project Cost Management
Introduction
The Project Cost Management Plan outlines the tasks to be carried out as part of the project
management. This plan covers all the input costs involved in the project and the criteria used in
determining the costs. The specific variables include input estimates, output costs, the money
spent, and the total amount allocated. as a knowledge area in project management, a project cost
plan is a necessary document in effective completion of tasks and record keeping.
Cost Management Approach
The most effective cost management approach is using a systematic system. The first step is cost
estimation where the price of an activity is forecasted. This will be followed by budgeting for
each activity. The amount given will include the fixed and variable costs alongside the direct and
indirect estimations. I will use estimation software that combines both analogous and parametric
estimate and provides a clear portfolio history. To control the project costs, I will use the value
estimates since each task is allocated a fixed amount.
Project Costs
The project costs table covers a list of the entire project task against their estimated costs. The
project has a baseline of $100,000 as the operating budget and $9.6 million for the new vendor
approach and website updates.
WBS ID
1.1
WBS Name
Creating new requests for
proposal (RFPs)
Estimated Cost
$50,500
1.2
Incorporate the new
requirements

1.3
1.4
2.1
Involve the regional offices
Cost analysis
Vetting the best vendors
$60, 000
3.1
Negotiating the new contract within budget
Onboarding the new vendor
$9.6 million
for the project and
installation
Table 1, Project Cost Breakdown
4.1
Reporting Format
A cost report will be written after the completion of a task noting the time, quality, scope and
project cost management. This will aid in ensuring that the project flows as expected and account
for the funds allocated. All reports will be saved as a softcopy and sent through the email to the
respective persons. The report will cover the how the tasks were undertaken and how the funds
were used.
Cost Variance Response Process
The cost management approach involves the estimation of how much will be needed for the
activity and budgeting for it. The estimation for each task must have an allowance for the
variable hidden costs. If a cost metric goes above or below the defined thresholds, the scope of
the task has to be reduced because the funds are fixed.
Cost Change Control
The cost change control technique is a tool used to ensure that project costs remain within the
given parameters. since this project is running on a fixed budget, the cost change control tool will
be useful in ensuring that given funds are well utilized hence preventing the requests for changes
to costs.
Project Budget
Provide a breakdown of the project budget by category (e.g., labor, materials). Note that your
total budget should be based on your estimated costs plus contingency and management reserves.
Remember to briefly describe what your budget table covers and create a total budget figure.
Your total should match your budget estimates in your Project Charter. Example:
Budget Category
Cost Estimate
Management
Reserve
$200,000
Total Budget
$700,000
Contingency
Reserve
$100,000
Example:
Labor
Materials
$7,000,000
$600,000
$1,000,000
$8.6 million
Operating budget
$80,000
$10,000
$10,000
$100,000
Total Budget
$1 million
$9.7Million
Table 2, Project Budget Breakdown
Project Procurement Management
Introduction
The project procurement management plan covers the relationship between the company and its
suppliers. In this case, it is the purchasing department and the software vendor.
Definition of Procurements
The procurement table lists the product or services purchased, why it was acquired, the date
needed and the person in charge of approving it.
Item/Service
New servers
Software
Installation
Justification
Needed by
New servers are
July 2020
required to handle the
new website load
Software update
July 2020
needed for efficiency
The servers and
July 2020
software need to be
installed for
functionability
Table 3, Needed Procurements
Approval
Tami Langfordproduct manager
Manoj Saraff-technology
manager
Scott Wall and Ashok
Patel- lead developers
Contract Type
Fixed price contracts deal s with a specific set of prices which is risky in case of under
achievements. Time and material contracts is where the buyer pays per the unit deliver which
might be costly if the market prices increase and, cost-reimbursable contract used when the
scope of the project is not known meaning that the seller can be expensive because they know
that the project can end any time.
Cost Determination Basis
Costs for the given items are determined through researching the market and comparing the
prices. A prediction of the costs is what will be handed over to the vendors when giving requests
and vet the possible vendors.
Contract Approval Process
Define the process and the rules or guidelines required for each of the procurements to be
approved.
The rules and guidelines will be formulated by a t6eam of appointed personnel. Its approval will
be done by the relevant authority after its completion.
Performance Metrics for Procurement Activities
Product quality will be measured by testing the items and services before finalizing the project.
On-time delivery will be pushed by reminding everyone of the existing schedule. Cost per unit
will be estimated by the occasional reports written per task. After the vetting process, the vendor
with the best prices and expertise will be sleeted for the project.
QSO 345 Scope Management Plan Template
Scope Management Plan
Scope statement
This project seeks to oversee the acquisition of new software and its installation by selecting the
best vendors. The project is out…
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